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“Most Important Document” for Legal

Records and Information Governance is an Essential Part of Running a Legal Practice

Few professions are more reliant on documents, and no profession is faced by more stringent regulatory requirements for how they are managed, cataloged, routed, stored, encrypted, and secured.

Kyocera has helped law firms of all sizes manage their documents more efficiently, securely, and cost-effectively. We design and implement customized solutions that adhere to state and local compliance standards, and accommodate the increasing variety of formats: paper and digital documents, audio files, video and static imagery, emails, and more.

Streamline All Document-Related Tasks

Seamless integration with server-based or cloud-based Enterprise Content Management Systems
– High-volume, high-speed scanning, faxing, copying and printing
– Route over-sized files quickly and securely with full audit trail
– Automated OCR, indexing, Bates stamping, barcode recognition

Device Security, Data Encryption & Cost-Control

User-specific restrictions enable case-specific or function-specific access
– Password-based or HID card-based authentication
– Multifactor authentication meets HSPD-12 standards
– Customizable cost-recovery solutions for all functions

Kyocera Legal Case Study


PROBLEM

A law firm that relies heavily on scanned documents was wasting time and money on a laborious, multi-step process.

SOLUTION

TASKalfa MFPs with DMS Link, a KYOCERA app that connects MFPs to an existing document management system. The Dealer streamlined the workflow, eliminating the need to reenter file names for every scan.*

BACK STORY

At one busy law firm, a great deal of time and manpower was spent scanning paperwork that was crucial to their cases. Every time a sheet was scanned – even when scanned in batches – the user had to enter the name of the document, assign it to a case number, and choose where to store it.

In seeking bids to streamline the process, one vendor suggested a solution that included extra “bells and whistles” the client didn’t want and couldn’t afford. The KYOCERA Dealer, however, provided a solution that exactly fit the client’s need and their budget.

The firm upgraded its system to nine KYOCERA 4500i monochrome MFPs with DMS Link 4.0. It also included optical character recognition (OCR), to automatically convert scanned documents into editable text. Batches of paperwork are now quickly scanned, easily searchable and immediately available. The system has proven itself to be a time – and money – saver.

 

SCHEDULE YOUR ASSESSMENT

Powerful MFPs, Printers and Software

Excel Business Systems offers an award-winning range of device technology, from desktop printers and multifunctional printers to robust color and black & white multifunctional products and business applications, that turn otherwise complex document workflows into simple processes. To find out how we can help your and your business or organization, call us today or fill out the form to the right.

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Optimize your Workflow!
Contact Excel Business Systems today.