Industry Solutions
Government

GOVERNMENT

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“We See Your Company Differently”

Government Agencies All Have Unique Objectives.

But their document management needs – security, compliance, efficiency, cost control, waste reduction – are remarkably similar at the Federal, State, and Local levels. And they are equally important to both sides of the aisle.

The D.C.-based Government Accounts Division at Kyocera is dedicated to meeting the needs of agencies and departments of all sizes Throughout the country. We are well experienced in processes for bidding and procurement, and deliver solutions and products that meet all requisite standards for energy efficiency, user accessibility, and security and encryption.

Security & Encryption

Document-related process are protected at every touch-point
– HD encryption FIPS 140-2 certified; EAL Level 3 disk overwrite
– CAC/PIV authentication utilizing GSA/DOD cards and PINs
– Advanced encryption standards with FIPS 140-2 validation for DOD requirements

Device Management & Control

Remote administration for a fleet of up to 5,000 devices
– Monitor toner, paper levels, and configuration
– Track device-specific usage for print, copy, scan, and fax functions
– Designate or limit usage permissions by job or department

Kyocera Government Case Study


PROBLEM

A government office was wasting hours of valuable time on an inefficient, multi-step process of scanning, printing, collating and distributing documents before every meeting.

SOLUTION

With a TASKalfa 7550ci MFP, Cloud Connect and Evernote®, staff now easily scan to and share documents via the Cloud – materials are prepped in 1/10 of the time!

BACK STORY

Before each frequently held planning meeting, members of one city council received a large packet of information with the latest plans, proposals and initiatives. Each packet was comprised of documents from several different sources, taking an average of 6 hours a month to assemble.

The city approached 3 vendors, seeking a more efficient, less wasteful process. The first 2 offered localized scanning solutions but stopped there, failing to address the time and money wasted printing, assembling and distributing.

Only the KYOCERA Dealer provided a total solution: a HyPAS-enabled TASKalfa 7550ci MFP with KYOCERA Cloud Connect, a robust application allowing users to retrieve and print files in Evernote and Google Drive™, cloud storage providers. You can even upload scanned files via Evernote and Google Drive, eliminating the need to print, collate, assemble and distribute hard copies, with the added benefit of being available well in advance of meetings.

And instead of taking 6 hours, it’s done in under 20 minutes!

SCHEDULE YOUR ASSESSMENT

Powerful MFPs, Printers and Software

Excel Business Systems offers an award-winning range of device technology, from desktop printers and multifunctional printers to robust color and black & white multifunctional products and business applications, that turn otherwise complex document workflows into simple processes. To find out how we can help your and your business or organization, call us today or fill out the form to the right.

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Contact Excel Business Systems today.